Ledger keeps the books for every business you run, cleanly separated. This guide covers setting up your entities and the day-to-day work of invoices, bills, receipts, and reports.
First-time setup
Start by adding each business as its own entity. Every entity gets its own siloed set of books, so nothing bleeds between companies. Review the chart of accounts for each entity and adjust it to match how you actually run — you can rename, add, or deactivate accounts at any time.
Day-to-day bookkeeping
Invoices and bills
Raise customer invoices and record supplier bills from their respective screens. Ledger tracks what's owed to you and what you owe, and rolls both into your aging reports automatically.
The Receipt Repository
Snap or upload a receipt and Ledger reads it, then matches it to the right bank draft for you. Review the match, confirm, and it's filed — no manual data entry.
The Asset Registry
Turn a photo of equipment into a registered fixed asset. Ledger assigns the correct CCA class and posts the capitalisation entry, so your asset records and depreciation stay clean.
Journals
For anything that isn't a routine invoice or bill, post a manual journal entry. Every entry is dated, described, and traceable.
Reporting
Ledger produces your core financial statements on demand, plus AR and AP aging so you always know who owes what. On higher tiers you can build custom reports and export audit packets for your accountant.
Tips
- File receipts as they come in — the auto-match is fastest when the bank draft is recent.
- Use consistent tags so cross-entity and project reporting stays clean.
- Reconcile regularly rather than at year-end; the matching tools make it a quick weekly pass.
Frequently asked
Can I move money or value between my companies?
Yes. Inter-entity transfers are built in, so a transaction between two of your businesses books correctly on both sets of books.
Is it built for Canada?
Ledger is Canadian-first, including CCA classes for assets and Canadian payroll handling on the modules that support it.
Still stuck? Reach the team from the Contact page, or head back to the Help Centre for guides to the rest of the Vastura apps.